Productivity Tools

By Alex • Updated July 2, 2023

Email is key in digital communication, and the right app can make a big difference. Whether for personal or business use, email apps keep us organized, connected, and productive.

In this article, we'll highlight the best email apps of 2023 that cater to varied user needs, from scheduling to productivity tool integration.

Before we delve into our top picks, it's important to understand what constitutes a great email app. The best email apps should provide a seamless user experience, with an intuitive interface that makes navigating your inbox a breeze. They should also offer robust features such as:

Microsoft Outlook, part of the Microsoft 365 suite, is a well-rounded email client renowned for its comprehensive feature set and seamless integration with other Microsoft apps.

Available On: Windows, macOS, Android, iOS

Key Features:

Our Take: Microsoft Outlook's robust features and seamless integration with other Microsoft apps make it an excellent choice for both individual and business users. Its advanced organization tools help manage your inbox efficiently, and the added security measures ensure your correspondence remains private and safe.

Apple Mail, the default email client on all Apple devices, offers a simple, clean interface combined with powerful features, making it a favourite among Apple users.

Available On: macOS, iOS

Key Features:

Our Take: If you're entrenched in the Apple ecosystem, Apple Mail is a natural choice. Its seamless integration with other Apple apps and services, combined with a clean, intuitive interface, makes it a reliable choice for managing your emails.

Windows Mail, embedded within the Windows operating system, is a straightforward email client that offers basic email management features.

Available On: Windows

Key Features:

Our Take: Windows Mail may not be the most feature-rich email client, but it serves as a hassle-free solution for Windows users who prefer simplicity. It's best suited for those who need basic email functionalities without any extra frills.

Gmail, Google's free email service, is known for its intuitive design, robust spam filters, and seamless integration with Google's suite of productivity tools.

Available On: Android, iOS, Web

Key Features:

Our Take: Gmail stands out for its robust features and seamless integration with other Google services. Its powerful spam filters and Smart Compose feature significantly enhance the email experience, making it a top choice for personal and professional usage.

Superhuman is a premium email client that aims to revolutionize email management with its speed, intuitive interface, and productivity-boosting features.

Available On: iOS, Web

Key Features:

Our Take: Superhuman is a revolutionary email client that promises a faster, more efficient email experience. Although it comes with a premium price tag, its advanced features and AI-powered tools can significantly boost productivity, especially for business users.

HEY, from the creators of Basecamp, is an innovative email client that reimagines the email experience with features designed to give you more control over your inbox.

Available On: Android, iOS, Web

Key Features:

Our Take: HEY's innovative approach to email makes it a standout choice for users looking for a more controlled, distraction-free email experience. Its unique features, coupled with strong privacy protections, offer a fresh take on email management.

Spike transforms your traditional email inbox into a conversational workspace, combining the best of email and instant messaging into one unified platform.

Available On: Android, iOS, Windows, macOS

Key Features:

Our Take: Spike's conversational approach breaks away from traditional email norms, creating a more engaging, chat-like experience. Its real-time collaboration tools and built-in task management make it an excellent choice for teams.

Can Email Apps Work With Multiple Accounts?

Yes, most email apps support multiple accounts across various email providers, allowing you to manage all your email accounts from a single interface.

How Secure are These Email Apps?

Security varies between different email apps. Some, like ProtonMail, prioritize end-to-end encryption and stringent privacy measures, while others, like Gmail and Outlook, offer standard security measures like two-factor authentication.

Are There Email Apps That Offer Task Management?

Yes, email apps like Microsoft Outlook and Spike include built-in task management features, enabling you to manage your tasks and emails in one place.

In conclusion, the best email apps offer more than just sending and receiving messages. They incorporate features like task management, calendar integration, and advanced search capabilities to streamline your communication.

Whether you are looking for a free, feature-rich email client like Gmail or a premium, productivity-focused tool like Superhuman, there's an email app out there that fits your needs.