Productivity Tools

7 Best Email Apps in 2023 (Free & Paid)

By Alex • Updated July 2, 2023

Email is key in digital communication, and the right app can make a big difference. Whether for personal or business use, email apps keep us organized, connected, and productive.

In this article, we'll highlight the best email apps of 2023 that cater to varied user needs, from scheduling to productivity tool integration.

Best Email Management Apps

1. Microsoft Outlook
2. Apple Mail
3. Windows Mail
4. Gmail
5. Superhuman
6. HEY
7. Spike

What Makes a Great Email App?

Before we delve into our top picks, it's important to understand what constitutes a great email app. The best email apps should provide a seamless user experience, with an intuitive interface that makes navigating your inbox a breeze. They should also offer robust features such as:

• Email Organization: Efficient management of incoming emails, with features like labeling, categorization, and sorting to keep your inbox tidy.
• Multi-platform Support: Availability across various operating systems and devices, ensuring you can access your emails anytime, anywhere.
• Security and Privacy: Strong encryption methods to keep your correspondence safe and private.
• Integration: Compatibility with other productivity tools or services, providing a cohesive workflow.
• Customization: Personalized settings to cater to individual user preferences.

1. Microsoft Outlook

Microsoft Outlook, part of the Microsoft 365 suite, is a well-rounded email client renowned for its comprehensive feature set and seamless integration with other Microsoft apps.

Available On: Windows, macOS, Android, iOS

Key Features:

• Unified inbox for multiple email accounts
• Built-in calendar and task management tools
• Advanced email organization with categories and folders
• Robust security measures, including two-step verification and encryption
• Integration with Microsoft Office apps

Our Take: Microsoft Outlook's robust features and seamless integration with other Microsoft apps make it an excellent choice for both individual and business users. Its advanced organization tools help manage your inbox efficiently, and the added security measures ensure your correspondence remains private and safe.

2. Apple Mail

Apple Mail, the default email client on all Apple devices, offers a simple, clean interface combined with powerful features, making it a favourite among Apple users.

Available On: macOS, iOS

Key Features:

• Seamless integration with other Apple apps and services
• Easy setup with most email providers
• Rich text formatting for personalized emails
• Advanced search features for easy retrieval of emails

Our Take: If you're entrenched in the Apple ecosystem, Apple Mail is a natural choice. Its seamless integration with other Apple apps and services, combined with a clean, intuitive interface, makes it a reliable choice for managing your emails.

3. Windows Mail

Windows Mail, embedded within the Windows operating system, is a straightforward email client that offers basic email management features.

Available On: Windows

Key Features:

• Integration with Windows Calendar
• Support for multiple email accounts
• User-friendly interface with customizable settings
• Basic email organization features

Our Take: Windows Mail may not be the most feature-rich email client, but it serves as a hassle-free solution for Windows users who prefer simplicity. It's best suited for those who need basic email functionalities without any extra frills.

4. Gmail

Gmail, Google's free email service, is known for its intuitive design, robust spam filters, and seamless integration with Google's suite of productivity tools.

Available On: Android, iOS, Web

Key Features:

• Powerful spam filtering and security measures
• Smart Compose and Smart Reply for quicker responses
• Integration with Google Calendar, Google Drive, and Google Meet
• Customizable inbox layout and themes

Our Take: Gmail stands out for its robust features and seamless integration with other Google services. Its powerful spam filters and Smart Compose feature significantly enhance the email experience, making it a top choice for personal and professional usage.

5. Superhuman

Superhuman is a premium email client that aims to revolutionize email management with its speed, intuitive interface, and productivity-boosting features.

Available On: iOS, Web

Key Features:

• AI-powered triage and email categorization
• Keyboard shortcuts for quick navigation
• Read status tracking and scheduled sending
• Integration with popular CRM tools

Our Take: Superhuman is a revolutionary email client that promises a faster, more efficient email experience. Although it comes with a premium price tag, its advanced features and AI-powered tools can significantly boost productivity, especially for business users.

6. HEY

HEY, from the creators of Basecamp, is an innovative email client that reimagines the email experience with features designed to give you more control over your inbox.

Available On: Android, iOS, Web

Key Features:

• Unique 'Imbox' for important emails
• 'Reply Later' feature for managing responses
• Built-in file attachment browser
• Advanced privacy features, including tracker blocking

Our Take: HEY's innovative approach to email makes it a standout choice for users looking for a more controlled, distraction-free email experience. Its unique features, coupled with strong privacy protections, offer a fresh take on email management.

7. Spike

Spike transforms your traditional email inbox into a conversational workspace, combining the best of email and instant messaging into one unified platform.

Available On: Android, iOS, Windows, macOS

Key Features:

• Conversational email threads for easier navigation
• Built-in task management and calendar features
• Real-time collaboration tools, including file sharing and document editing
• Advanced search and priority inbox

Our Take: Spike's conversational approach breaks away from traditional email norms, creating a more engaging, chat-like experience. Its real-time collaboration tools and built-in task management make it an excellent choice for teams.

Frequently Asked Questions

Can Email Apps Work With Multiple Accounts?

Yes, most email apps support multiple accounts across various email providers, allowing you to manage all your email accounts from a single interface.

How Secure are These Email Apps?

Security varies between different email apps. Some, like ProtonMail, prioritize end-to-end encryption and stringent privacy measures, while others, like Gmail and Outlook, offer standard security measures like two-factor authentication.

Are There Email Apps That Offer Task Management?

Yes, email apps like Microsoft Outlook and Spike include built-in task management features, enabling you to manage your tasks and emails in one place.

Conclusion

In conclusion, the best email apps offer more than just sending and receiving messages. They incorporate features like task management, calendar integration, and advanced search capabilities to streamline your communication.

Whether you are looking for a free, feature-rich email client like Gmail or a premium, productivity-focused tool like Superhuman, there's an email app out there that fits your needs.

All Email Management Apps