Best Productivity Apps in 2023
All App Picks
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Essential Productivity Apps
Clipboard Manager
Distraction Blocker
Email Client
Habit Tracker
Time Blocking
Task Manager
Calendar
Note Taking
Focus Timer
Password Manager
File Storage
Live Other
Accountability Apps
Book Summaries
Screenshot App
Screen Recording
Unified Messaging
Automation Tools
All Automation Tools (WIP)
Macro Recorders (WIP)
RPA Tools (WIP)
Text Expanders
Web Scrapers (WIP)
Workflow Automation (WIP)
Testing Automation
Social Media Automation
Data Automation
Time Tracking
AI Productivity Tools
All AI Tools (WIP)
AI Chatbots (WIP)
AI Content Writers (WIP)
AI Detectors (WIP)
AI Search Engines (WIP)
AI Meeting Assistants (WIP)
AI Proofreaders (WIP)
AI Coding Assistants / Code Completion (CoPilot, Tabnine, Amazon Codewhisperer)
AI Rephrasers / Rewriters (Quillbot)
Text-to-Speech (Descript)
Transcribers / Speech-to-Text (Otter)
AI Noise Cancellation (Krisp, Microsoft Teams)
Standard Template (Don’t Delete)
Automation Template (Don’t Delete)
AI Template (Don’t Delete)
- Have collections for 1) Basic Tools, 2) Automation Tools, 3) AI Tools which are all linked from the different sidebars → but also have collections by different dimensions such as user (student, consultants, etc.), platform (Mac, iPhone) and similar? → Example: https://zapier.com/blog/best-productivity-apps/
- Rename apps to tools URL? (need to use redirects)
Create pages for:
- Best Search Engines
- Best AI Search Engines
- Best Eco-Friendly Search Engines
- Best Privacy-Focused Search Engines
- Best App Builders ?
- Website
- Web (App)
- Mobile (App)
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| Name | Priority | Apps | Split |
|---|---|---|---|
Task Manager | A | ||
Calendar | A | ||
Note Taking | A | ||
Focus Timer | A | ||
Browser Tab Managers | A | Topy, TabBrew, OneTab, Workona, The Great Suspender, Session Buddy, Session Buddy, (Built-in with Browsers) | OS or Browsers |
App Launcher & File Search | A | Alfred, Raycast, Keypirinha, Wox, Spotlight, Sol, Launchbar, Quicksilver | OS |
Calendar Scheduling / Availability Sharing | A | Calendly, AgreeTo | |
Password Manager | A | ||
File Storage | A | ||
Window Management | B | Magnet, Rectangle, BetterSnapTool, Mosaic, Moom, Amethyst | OS |
Personal CRM | B | ||
Spreadsheets / Databases | B | Airtable, Smartsheet, Apple Numbers, Google Sheets, Microsoft Excel, Tables by Google | |
Bookmark Manager / Web Clipper | B | Pocket, Raindrop.io, Instapaper, Pinboard, MakeMySummary, Vookmark | |
Project Manager | B | ||
Time Tracking | B | ||
Meeting Bar | B | ||
Reminder App | B | ||
Focus / Ambient Sounds | B | brain.fm, Noizio | |
Dictation / Speech to Text | B | Otter, Noted, Dragon | |
Goal Setting / OKR | B | Lifetick, Goalscape, Perdoo, Ally, Profit.co, Leapsome, Weekdone, Lattice | |
Menu Bar Manager / Cleaner | B | Bartender, Hidden Bar | |
Smartphone Keyboard App | B | Swiftkey | |
File Drop Space | B | Dropzone | |
Text to Speech | B | Include AI tools such as MURF.AI | |
Browsers | B | Arc | |
Ad Blockers | C | ||
Mind Mapping Apps | C | ||
Touch Typing | C | ||
Presentation | C | Prezi, Beautiful.ai, Keynote, Pitch.com | |
Search Engine (w/ and w/o AI) | C | ||
PDF Reader | C | ||
Step-by-Step/How-to-Guides | C | Scribe, Tango | |
Video Messaging | C | Loom, Vidyard | |
Writing Assistant | C | Grammarly | |
Scanner | C | SwiftScan | |
Screen Presentation | C | Presentify | |
Journaling App | C | Day One | |
Text Recognition | C | TextSniper | |
RSS Reader | C | ||
Whiteboards | C | ||
Meditation | C | ||
Chrome Extensions | C |
- To-Do List and Task Management Apps
- Calendar and Scheduling Apps
- Time Tracking and Management Software
- Note-Taking and Writing Apps
- Email Management Apps
- Project Management Tools
- File Sharing and Cloud Storage Apps
- Team Collaboration and Communication Tools
- Password Managers
- Keyboard Shortcuts and Automation Tools
- Personal Productivity Dashboards and Metrics
- Browser Extensions for Productivity
- Pomodoro and Time Blocking Apps
- Text Expansion Tools
- Distraction Blockers and Focus Apps
- Mind Mapping Software
- CRM Software
7 Best Text Expansion Apps for Mac in 2023
7 Best Text Expansion Apps for Windows in 2023
7 Best Text Expansion Apps for iPhone & iPad in 2023
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| Name | URL | Type | Platforms | Popularity |
|---|---|---|---|---|
QuickRead | Book Summaries | |||
Headway | Book Summaries | |||
FightMediocrity | Book Summaries | |||
BooksConcepts | Book Summaries | |||
Sumizeit | Book Summaries | |||
GetFlashNotes | Book Summaries | |||
Visual Synopsis | Book Summaries | |||
Readingraphics | Book Summaries | |||
Bookey | Book Summaries | |||
Instaread | Book Summaries | |||
StoryShots | Book Summaries | |||
James Clear | Book Summaries | |||
Mentorist | Book Summaries | |||
Sam Thomas Davies | Book Summaries | |||
Four Minute Books | Book Summaries | |||
12min | Book Summaries | |||
Lucid | Book Summaries | |||
Deepstash | Book Summaries | |||
getAbstract | Book Summaries | |||
Shortform | Book Summaries | |||
Blinkist | Book Summaries | WebiPhoneAndroidAlexa | ||
Instapaper | Bookmark / Read it Later | |||
Pocket | Bookmark / Read it Later | |||
Calendar.com | Calendar | iPhoneAndroidWeb | ||
Microsoft Outlook | Calendar | iPhoneAndroidWindows | ||
Google Calendar | Calendar | WebiPhoneAndroid | ||
Woven | Calendar | MaciPhoneWindowsiPadWeb | ||
Apple Calendar | Calendar | iPhoneiPadMacWeb | ||
Fantastical | Calendar | MaciPhoneiPadApple Watch | ||
Focus Bear | Distraction Blocker | Mac | ||
One Sec | Distraction Blocker | MaciPhone | ||
Focus | Distraction Blocker | Mac | ||
AppBlock | Distraction Blocker | Android | ||
BlockSite | Distraction Blocker | Chrome | ||
Serene | Distraction Blocker | Mac | ||
Opal | Distraction Blocker | iPhone | ||
Apple Screen Time | Distraction Blocker | iPhoneiPadMac | ||
StayFocusd | Distraction Blocker | Chrome | ||
HazeOver | Distraction Blocker | Mac | ||
LeechBlock | Distraction Blocker | Chrome | ||
Cold Turkey Blocker | Distraction Blocker | WindowsMac | ||
Freedom | Distraction Blocker | MacWindowsiPhoneAndroidLinuxChromebook Chrome | ||
FocusMe | Distraction Blocker | MacWindowsAndroidChrome | ||
Self-Control | Distraction Blocker | Mac | ||
Polymail | Email | WindowsMaciPhone | ||
HEY | Email | WebWindowsMacLinuxiPhoneAndroid | ||
Twobird | Email | WindowsMaciPhoneAndroid | ||
Postbox | Email | WindowsMac | ||
MailMate | Email | Mac | ||
Boxy | Email | Mac | ||
Proton Mail | Email | WebiPhoneAndroid | ||
Polymail | Email | WindowsMaciPhone | ||
Spike | Email | MacWindowsiPhoneAndroidWeb | ||
Missive Email | Email | WindowsMaciPhoneAndroid | ||
Gmail | Email | WebChromeiPhoneAndroid | ||
Mailbird | Email | Windows | ||
Windows Mail | Email | Windows | ||
Yahoo Mail | Email | WebiPhoneAndroid | ||
Edison Mail | Email | MaciPhoneAndroid | ||
Apple Mail | Email | MaciPhoneiPad | ||
Superhuman | Email | MacWebiPhone | ||
Newton Mail | Email | iPhoneiPadAndroidMacWindowsLinux | ||
Spark Mail | Email | iPhoneAndroidiPadMac | ||
Airmail | Email | MaciPhoneiPad | ||
Microsoft Outlook | Email | iPhoneAndroidWindowsMac | ||
Focus | Focus Timer | |||
Flow | Focus Timer | |||
Pomofocus | Focus Timer | Web | ||
Forest | Focus Timer | iPhoneiPadApple WatchAndroid | ||
OSlash | Text Expanders | ChromeMac | ||
FastFox | Text Expanders | WindowsMac | ||
Beeftext | Text Expanders | Windows | ||
Espanso | Text Expanders | WindowsMacLinux | ||
Gmail Snippets | Text Expanders | Chrome | ||
Rocket Typist | Text Expanders | Mac | ||
MacOS settings | Text Expanders | Mac | ||
Keyboard Maestro | Text Expanders | Mac | ||
Text Blaze | Text Expanders | Chrome | ||
Magical | Text Expanders | Chrome | ||
Texpand | Text Expanders | Android | ||
TypeIt4Me | Text Expanders | MaciPadiPhone | ||
Typinator | Text Expanders | Mac | ||
FastKeys | Text Expanders | Windows | ||
Breevy | Text Expanders | Windows | ||
PhraseExpander | Text Expanders | Windows | ||
PhraseExpress | Text Expanders | WindowsMaciPhone | ||
Alfred | Text Expanders | Mac | ||
aText | Text Expanders | WindowsMac | ||
TextExpander | Text Expanders | MaciPadiPhoneWindowsChrome | ||
AutoHotkey | Text ExpandersMacro Recorder | Windows | 38838 | |
TeuxDeux | Task Management | WebiPhoneAndroid | ||
Apple Reminders | Task Management | MaciPadiPhoneApple Watch | ||
TickTick | Task Management | WindowsAndroidiPadiPhoneApple WatchMacWebChrome | ||
Remember the Milk | Task Management | WebMacWindowsLinuxiPhoneAndroidiPadApple Watch | ||
OmniFocus | Task Management | MaciPadiPhoneWeb | ||
Google Tasks | Task Management | iPhoneiPadAndroidWeb | ||
Microsoft To Do | Task Management | AndroidWindowsiPhoneiPadMac | ||
Things | Task Management | MaciPadiPhoneApple Watch | ||
Any.do | Task Management | MaciPadiPhoneApple WatchWindowsAndroidWeb | ||
Asana | Task Management | WebiPhoneAndroidiPad | ||
Trello | Task Management | iPhoneAndroidWebMacWindowsiPad | ||
Todoist | Task Management | MaciPhoneiPadAndroidWindowsChromeApple WatchLinuxWeb | ||
Dashlane | Password Manager | MacWindowsiPhoneiPadAndroidChromeWeb | ||
1Password | Password Manager | MaciPhoneiPadWindowsAndroidLinuxChromebook | ||
LastPass | Password Manager | MaciPhoneiPadWindowsLinuxAndroidChromeWeb | ||
Obsidian | Note Taking | WindowsMaciPhoneAndroidLinux | ||
GoodNotes | Note Taking | MaciPhoneiPad | ||
Notability | Note Taking | MaciPhoneiPad | ||
Simplenote | Note Taking | MaciPhoneAndroidLinuxWindows | ||
Bear | Note Taking | MaciPadiPhone | ||
Apple Notes | Note Taking | MaciPhoneiPadApple Watch | ||
Google Keep | Note Taking | iPadiPhoneApple WatchAndroidWeb | ||
Microsoft OneNote | Note Taking | MaciPhoneiPadWindowsAndroidWeb | ||
Evernote | Note Taking | iPhoneiPadAndroidWindowsMac | ||
Roam | Note Taking | WebMaciPhoneAndroid | ||
Notion | Note Taking | iPhoneMacWindowsAndroid | ||
Levity | Workflow Automation | 397678 | ||
Workato | Workflow Automation | 104510 | ||
Tray.io | Workflow Automation | 195388 | ||
Integrately | Workflow Automation | 172770 | ||
Pipedream | Workflow Automation | 93145 | ||
Apple Shortcuts | Workflow Automation | 100000 | ||
Microsoft Power Automate | Workflow Automation | 100000 | ||
IFTTT | Workflow Automation | 19943 | ||
Zapier | Workflow Automation | 5498 | ||
Make | Workflow Automation | 19725 | ||
Otter | Voice Dictation | |||
My Hours | Time Tracker | |||
HourStack | Time Tracker | |||
Rize | Time Tracker | |||
Timely | Time Tracker | |||
DeskTime | Time Tracker | |||
Harvest | Time Tracker | |||
Clockify | Time Tracker | |||
Time Doctor | Time Tracker | |||
RescueTime | Time Tracker | |||
Toggl | Time Tracker | |||
Wrike | Project Management | |||
Asana | Project Management | |||
Trello | Project Management | |||
Flow | Project Management | |||
GanttPro | Project Management | |||
ClickUp | Project Management | |||
Monday.com | Project Management | |||
Calm | Meditation | |||
Headspace | Meditation | |||
Day One | Journaling | |||
Fabulous | Habit Tracker | iPhoneAndroid | ||
Ultiself | Habit Tracker | iPhoneAndroid | ||
Loop | Habit Tracker | Android | ||
Strides | Habit Tracker | MaciPhone | ||
HabitNow | Habit Tracker | Android | ||
Way of Life | Habit Tracker | iPhoneAndroid | ||
Streaks | Habit Tracker | MaciPhone | ||
Productive | Habit Tracker | iPhoneAndroid | ||
HabitBull | Habit Tracker | iPhoneAndroid | ||
DailyHabits | Habit Tracker | Web | ||
HabitHub | Habit Tracker | Android | ||
Everyday | Habit Tracker | WebiPhoneAndroid | ||
Habitify | Habit Tracker | WebMaciPhoneAndroid | ||
Habitica | Habit Tracker | WebMaciPhoneAndroid | ||
Momentum | Habit Tracker | MaciPhone | ||
Coffitivity | Focus Music | |||
Noisli | Focus Music | |||
Brain.fm | Focus Music | |||
OneDrive | File / Cloud Storage | |||
Google Drive | File / Cloud Storage | |||
Dropbox | File / Cloud Storage | |||
Box | File / Cloud Storage | |||
ScanBot | File Scanner | |||
OfficeLense | File Scanner | |||
File Juggler | File Organization | |||
Hazel | File Organization | |||
Hemingway | Writing Tools | |||
Wordtune | Writing Tools | |||
Grammarly | Writing Tools | |||
Superchat | Unified Inbox | iPhoneAndroid | ||
Disa | Unified Inbox | Android | ||
Element One | Unified Inbox | WebiPhoneAndroid | ||
IM+ | Unified Inbox | MaciPhoneAndroid | ||
Rambox | Unified Inbox | WindowsMacLinux | ||
Unipile | Unified Inbox | WebWindowsMacLinuxiPhoneAndroid | ||
Shift | Unified Inbox | WindowsMac | ||
All-in-One Messenger | Unified Inbox | WindowsMacLinux | ||
Texts.com | Unified Inbox | MacWindowsLinux | ||
Beeper | Unified Inbox | ChromeWindowsMaciPhoneAndroidLinux | ||
Franz | Unified Inbox | WindowsMacLinux | ||
Clipboard ++ | Clipboard Manager | iPhoneiPad | ||
JumpCut | Clipboard Manager | Mac | ||
Windows Clipboard History | Clipboard Manager | Windows | ||
NextBoard | Clipboard Manager | iPhoneiPad | ||
Paste Keyboard | Clipboard Manager | iPhoneiPad | ||
Clip Stack | Clipboard Manager | Android | ||
Clipper | Clipboard Manager | Android | ||
Clipboard Manager | Clipboard Manager | Android | ||
ClipboardFusion | Clipboard Manager | WindowsMac | ||
1Clipboard | Clipboard Manager | WindowsMac | ||
Paste | Clipboard Manager | MaciPadiPhone | ||
Maccy | Clipboard Manager | Mac | ||
CopyClip 2 | Clipboard Manager | Mac | ||
ClipClip | Clipboard Manager | Windows | ||
Ditto | Clipboard Manager | Windows | ||
TimeHero | Time Blocking | WebiPhoneAndroid | ||
Edo Agenda | Time Blocking | WebiPhoneAndroid | ||
Weekly | Time Blocking | Web | ||
TimeBloc | Time Blocking | iPadAndroid | ||
Amie | Time Blocking | MaciPhone | ||
Morgen | Time Blocking | WindowsMaciPhoneAndroidLinux | ||
Reclaim | Time Blocking | Web | ||
Planyway | Time Blocking | Chrome | ||
Motion | Time Blocking | AndroidWebiPhone | ||
Sunsama | Time Blocking | AndroidMacWebWindowsiPhone | ||
Plan | Time Blocking | WebMaciPhone | ||
SkedPal | Time Blocking | AndroidMacWebWindowsiPhone | ||
KosmoTime | Time Blocking | Web | ||
Friday | Time Blocking | Web | ||
Akiflow | Time Blocking | MacWebWindowsiPhoneAndroid | ||
Clockwise | Time Blocking | Chrome | ||
StudyStream | Accountability Community | |||
GoalsWon | Accountability App | WebiPhoneAndroid | ||
Habitshare | Accountability App | iPhoneAndroid | ||
Coach.me | Accountability App | WebiPhoneAndroid | ||
Go Fucking Do It | Accountability App | Web | ||
Beeminder | Accountability App | WebiPhoneAndroid | ||
Stickk | Accountability App | WebiPhoneAndroid | ||
Sleep Cycle | Sleep Tracker | |||
Rise | Sleep Tracker | |||
Mind-Mapping | ||||
Mind-Mapping | ||||
Mind-Mapping | ||||
Mind-Mapping | ||||
iThoughtsX | Mind-Mapping | |||
MindMeister | Mind-Mapping | |||
XMind | Mind-Mapping | |||
SimpleMind | Mind-Mapping | |||
MindNode | Mind-Mapping | |||
Anki | Flashcards | |||
Rectangle | Window Management | |||
Magnet | Window Management | |||
Moom | Window Management | |||
Overcast | Podcast | |||
Airr | Podcast | |||
Ninox | Spreadsheet | |||
Smartsheet | Spreadsheet | |||
Microsoft Excel | Spreadsheet | |||
Google Sheets | Spreadsheet | |||
Airtable | Spreadsheet | |||
Mini Mouse Macro | Macro Recorder | |||
AutoIt | Macro Recorder | |||
JitBit Macro Recorder | Macro Recorder | 102121 | ||
MacroRecorder | Macro Recorder | |||
Pulover’s Macro Creator | Macro Recorder | 636072 | ||
Wrap | Screenshot | Chrome | ||
PicPick | Screenshot | Windows | ||
Snipping Tool | Screenshot | Windows | ||
ShareX | Screenshot | Windows | ||
Lightshot | Screenshot | WindowsMac | ||
Shottr | Screenshot | Mac | ||
Xnapper | Screenshot | MaciPhone | ||
CleanShot X | Screenshot | Mac | ||
Snagit | Screenshot | WindowsMac | ||
Zappy | Screen Recorder | Mac | ||
Movavi Screen Recorder | Screen Recorder | WindowsMac | ||
OBS | Screen Recorder | WindowsMacLinux | ||
Screencastify | Screen Recorder | Chrome | ||
Camtasia | Screen Recorder | WindowsMac | ||
Loom | Screen Recorder | WindowsMaciPhoneAndroid | ||
Capto | Screen Recorder | Mac | ||
Robocorp | RPA | 282086 | ||
Nintex RPA | RPA | 150219 | ||
TruBot | RPA | 474805 | ||
Appian RPA | RPA | 132203 | ||
IBM RPA | RPA | 193000 | ||
Microsoft Power Automate | RPA | 120000 | ||
Kofax | RPA | 111198 | ||
Automation Anywhere | RPA | 135420 | ||
Blue Prism | RPA | 296739 | ||
UiPath | RPA | 23773 | ||
WebHarvy | Web Scaper | 1321690 | ||
ParseHub | Web Scaper | 244472 | ||
Browse AI | Web Scaper | 73549 | ||
Scrapy | Web Scaper | 213754 | ||
Mozenda | Web Scaper | 1179145 | ||
Import.io | Web Scaper | 807499 | ||
Apify | Web Scaper | 68149 | ||
Octoparse | Web Scaper | 129666 | ||
Perplexity AI | AI Search Engines | 3393 | ||
NeevaAI | AI Search Engines | 13152 | ||
You.com (incl. YouChat) | AI ChatbotsAI Search Engines | 2960 | ||
OpenAI Playground | AI Chatbots | |||
Writesonic (incl. ChatSonic) | AI Chatbots | 4076 | ||
Google Bard | AI Chatbots | |||
Microsoft Bing (incl. Bing Chat AI) | AI ChatbotsAI Search Engines | 30 | ||
ChatGPT | AI ChatbotsAI Writer | 27 | ||
AICheatCheck | AI Content Detector | 862574 | ||
Percent Human | AI Content Detector | 999999 | ||
GPTZero | AI Content Detector | 14915 | ||
GLTR | AI Content Detector | 479041 | ||
Copyleaks’ AI Detector | AI Content Detector | 73840 | ||
Originality.AI | AI Content Detector | 66927 |