7 Best Tools to Generate Step-by-Step Guides in 2025
By Alex • Updated Apr 11, 2025
Automated guide builders help create easy-to-follow guides for various tasks, making them useful in business settings for employee training, customer support, and more.
This article will provide an in-depth look at seven of the best options available in 2025.
Best Step-by-Step Guide Builders
What Makes a Great Step-by-Step Guide Builder?
A top-tier guide builder should offer a host of features that cater to a wide range of needs. Here are some key characteristics of an exceptional tool:
- Ease of Use: The tool should be intuitive and user-friendly, making it easy even for non-tech-savvy individuals to create comprehensive guides.
- Automation: The best guide builders offer automated processes, eliminating the need for manual intervention and consequently saving time.
- Customization: The ability to customize guides – including the incorporation of logos, brand colors, and formatting styles – is essential.
- Multimedia Support: Support for different types of media such as text, images, and videos enhances the versatility of the tool.
- Collaboration Features: The tool should facilitate collaboration, allowing multiple users to work on a guide simultaneously.
- Integration: The ability to integrate with other tools and software can enhance the functionality and versatility of the guide builder.
Now, let's proceed to examine seven of the best automated step-by-step guide builders in 2024.
1. Scribe
Scribe is a tool that automatically turns any process into a visual step-by-step guide by capturing your screen actions. It records your clicks, scrolls, and keystrokes to create detailed documentation without requiring manual effort.
Key Features
- Easy customization: Lets you edit text, modify screenshots, redact sensitive information, and add your company branding to guides
- Sharing options: Offers multiple ways to distribute guides including shareable links, webpage embeds, and PDF exports
- AI assistance: Uses AI to generate process descriptions and can automatically create SOPs and training manuals from your recorded guides
My Take
I found Scribe to be incredibly efficient, creating documentation 15x faster than my usual manual process and saving hours of work each week. The automatic screenshot capture with built-in annotations was a standout feature that dramatically simplified creating visual guides for complex software procedures.
2. Tango
Tango is a tool that captures screen processes and transforms them into shareable step-by-step guides with screenshots. It works through a Chrome extension that automatically records actions and generates visual instructions as you perform tasks.
Key Features
- Easy editing: Allows customization with annotations, blurring sensitive information, and updating individual steps without redoing the entire guide
- Multiple formats: Exports guides as links, PDFs, HTML, or Markdown for sharing or embedding in knowledge bases
- Usage analytics: Shows who views your guides and identifies where users get stuck to help improve documentation quality
My Take
The automatic capture feature saved me significant time compared to traditional screenshot methods, cutting guide creation time in half or more. The visual clarity of Tango guides eliminated confusion when explaining complex processes, making it much easier for others to follow along without constant questions.
3. Iorad
Iorad is a tutorial builder that automatically captures your screen actions and turns them into interactive step-by-step guides. It works directly in your browser through a Chrome extension or desktop application, allowing you to create tutorials for any website or application without manually taking screenshots.
Key Features
- Multiple Formats: Transforms a single recording into various formats including interactive tutorials, videos, step lists, and printable PDFs
- Instant Translation: Automatically translates all tutorial content into multiple languages using Google Translate integration
- Interactive Mode: Offers a unique "Try Steps" feature that allows users to practice the process by clicking along with the tutorial
My Take
I found Iorad surprisingly intuitive - just hit record, perform the task naturally, and it creates a polished tutorial that's ready to share in minutes. The automatic step detection and action highlighting save tons of time compared to other tools where I had to manually mark each step.
4. Trainual
Trainual is a specialized platform designed to centralize operational knowledge and create step-by-step guides for business processes. It enables companies to document standard operating procedures, define role-based responsibilities, and assign training workflows with built-in accountability.
Key Features
- Powerful documentation tools: Easily capture and organize SOPs with drag-and-drop modules, embedded files, and built-in AI assistance for drafting procedures
- Onboarding automation: Assign training materials based on roles, track progress, and test knowledge with quizzes to streamline the employee onboarding process
- Version history tracking: Keep track of content changes with timestamps, allowing you to restore previous versions and see how documentation has evolved over time
My Take
I found Trainual's search functionality particularly impressive, making it easy to locate specific procedures when I needed them in the field during testing. The notification system that automatically alerts team members about changes to previously completed materials ensures everyone stays up-to-date with the latest processes without manual follow-up.
5. Guidde
Guidde is a generative AI platform that transforms screen recordings into interactive step-by-step guides. It automatically converts your captured workflows into both video tutorials with AI voiceovers and scrollable infographic guides.
Key Features
- AI Voiceovers: Automatically generates natural-sounding narration for your video guides, saving hours of recording time
- Smart Editing: Allows you to add annotations, blur sensitive information, and enhance clarity with shapes and custom branding
- Multiple Formats: Delivers your guides in two formats simultaneously - as AI-narrated videos and as visual step-by-step walkthroughs
My Take
The dual-format output (video and infographic) sets Guidde apart from competitors, making it incredibly versatile for different learning styles. I found the automatic step detection surprisingly accurate, which made creating comprehensive guides for complex workflows much faster than with other tools I've tested.
6. Minerva
Minerva is a platform that helps organizations create comprehensive knowledge bases and support documentation for their products or services. It enables the generation of interactive guides, how-to videos, and FAQs that can be embedded directly within SaaS platforms.
Key Features
- Embedded Knowledge Base: With just one line of JavaScript, you can integrate your entire documentation directly into your SaaS platform, keeping users from leaving to find help
- Launch Center: Provides a centralized hub that sits inside your platform where users can access all support materials exactly when and where they need them
- AI-Powered Videos: Automatically transforms static screenshots into educational videos using text-to-speech technology, eliminating manual video creation
My Take
I found Minerva's ability to keep users within the product while accessing help documentation particularly impressive, as it created a much smoother user experience than traditional help centers. The automatic video compilation feature saved me hours of work compared to creating walkthrough videos manually, though the text-to-speech narration isn't quite as polished as professional voiceovers.
7. FlowShare
FlowShare is a documentation tool that automatically records your actions as you work in any software application. It captures screenshots, clicks, and inputs to create step-by-step guides without disrupting your workflow.
Key Features
- Intelligent descriptions: Generates text instructions automatically, identifying button and menu names without user input
- Bulk editing: Applies cropping or blurring across multiple steps at once, saving time when handling sensitive data
- Step combining: Merges related consecutive actions automatically, creating more concise and readable guides
My Take
FlowShare impressed me with its ability to silently document complex processes while I focused entirely on the task at hand. The automatic descriptions and intelligent step merging produced cleaner guides than I managed with other documentation tools.
Frequently Asked Questions
What is a Step-by-Step Guide Builder?
A step-by-step guide builder is a tool that helps create detailed, easy-to-follow guides for various tasks. These tools are particularly useful in business settings for employee training, customer support, and more.
Are there free options available?
Yes, many guide builders offer free versions. However, these free versions may have limited features compared to paid plans.
Can I share my guides with others?
Absolutely! Most guide builders allow you to share your guides via web links, email, or by embedding them in your company's knowledge base or wiki.
Can I customize my guides?
Yes, most guide builders offer customization options. You can add text, annotations, images, and even your company's branding to your guides.
How do I choose the right guide builder for my needs?
When choosing a guide builder, consider your specific needs and goals. Look for a tool that offers the features you need, such as automation, customization, collaboration features, and integration with other tools and software. Also, consider the pricing and ensure it fits within your budget.
Conclusion
Automated step-by-step guide builders are a game-changer in today's fast-paced business environment. They streamline processes, enhance productivity, and promote effective communication within teams.
The seven tools discussed in this article are among the best in the market. So, whether you are looking to improve your employee training, customer support, or simply make your life a little easier, these tools have got you covered.