7 Best Tools to Generate Step-by-Step Guides in 2023 (Free & Paid)
By Alex • Updated July 21, 2023
Automated guide builders help create easy-to-follow guides for various tasks, making them useful in business settings for employee training, customer support, and more.
This article will provide an in-depth look at seven of the best options available in 2023.
Best Step-by-Step Guide Builders
What Makes a Great Step-by-Step Guide Builder?
A top-tier guide builder should offer a host of features that cater to a wide range of needs. Here are some key characteristics of an exceptional tool:
- Ease of Use: The tool should be intuitive and user-friendly, making it easy even for non-tech-savvy individuals to create comprehensive guides.
- Automation: The best guide builders offer automated processes, eliminating the need for manual intervention and consequently saving time.
- Customization: The ability to customize guides – including the incorporation of logos, brand colors, and formatting styles – is essential.
- Multimedia Support: Support for different types of media such as text, images, and videos enhances the versatility of the tool.
- Collaboration Features: The tool should facilitate collaboration, allowing multiple users to work on a guide simultaneously.
- Integration: The ability to integrate with other tools and software can enhance the functionality and versatility of the guide builder.
Now, let's proceed to examine seven of the best automated step-by-step guide builders in 2023.
Scribe is a powerful tool designed to create visual, step-by-step guides for various tasks. It does this by recording the actions performed on your computer, then automatically generating a thorough guide based on those actions. Scribe is particularly useful in professional scenarios where detailed instructions are required, such as software training or technical support.
- Automated guide creation: Scribe watches as you complete tasks and automatically creates detailed guides based on your actions.
- Customization: Allows for editing and customization of guides, including adding annotations and changing titles.
- Sharing capabilities: Enables guide sharing via web links, making it easy to distribute instructions to those who need them.
- Free and paid plans: Offers a generous free plan, as well as a Pro plan for more extensive features.
Scribe is an excellent choice for businesses looking to streamline their training and support processes. Its automation capabilities save significant time and effort, and the customization options ensure that guides are tailored to specific needs. The ability to share guides through web links is a handy feature that enhances accessibility and distribution.
Tango is an automated guide builder that excels in creating step-by-step guides. It records the user's screen as they perform a task, then converts this recording into a detailed written guide complete with screenshots and instructions.
- Real-time guide creation: Tango creates guides in real time as you perform a task, eliminating the need for post-task editing.
- Customization: Allows for editing and customization of guides, including the addition or removal of steps for clarity.
- Sharing options: Offers multiple sharing options, including generating a link, embedding to knowledge bases, or exporting as a PDF, HTML, or Markdown.
Tango stands out for its real-time guide creation, which can significantly streamline the process of creating detailed instructions. The customization options ensure that guides are tailored to specific needs, and the various sharing options enhance distribution capabilities.
Iorad is a tool that simplifies the process of creating step-by-step tutorials. It captures your screen as you perform a task and automatically generates a guide complete with screenshots and annotations.
- Automation: Iorad automatically generates step-by-step guides as you perform tasks.
- Customization: It allows for customization of guides, including adding text, annotations, and custom branding.
- Sharing: Guides can be shared directly to teammates via a link, embedded in any knowledge base, or exported as PDF.
Iorad is a great choice for those who want to create detailed guides without the hassle of manual documentation. The automation feature saves time, and the customization options ensure that guides are tailored to specific needs.
Trainual is a comprehensive platform designed to simplify the process of creating, organizing, and distributing step-by-step guides. It offers a range of features designed to streamline onboarding, training, and process documentation.
- Comprehensive Platform: Trainual combines the capabilities of guide creation, training, and process documentation in one platform.
- Collaboration: Enables multiple users to work on a guide simultaneously, fostering collaborative learning.
- Customization: Allows for customization of guides, including the addition of text, images, and videos.
Trainual is an all-in-one tool that offers an extensive range of features, making it a great choice for businesses looking to streamline their onboarding and training processes. The collaborative capabilities foster teamwork and ensure that everyone is on the same page.
Guidde is a feature-rich tool designed to create how-to tutorials. It offers an array of features including video tutorial creation, manual editing of videos, and generation of written steps with screenshots.
- Video Tutorial Creation: Guidde allows users to create video tutorials, providing a dynamic way to present instructions.
- Manual Editing: It offers the ability to manually edit videos, adding highlight boxes, arrows, and annotations.
- Written Steps: Guidde also generates written steps with screenshots, providing a static reference for users.
Guidde is an excellent choice for those who want the flexibility of creating both video and written guides. The manual editing feature adds a layer of customization, and the ability to create written steps with screenshots offers a versatile approach to guide creation.
Minerva takes guide creation to the next level by providing interactive guides. It creates step-by-step tutorials with screenshots and provides video tutorials with auto-generated voice instructions.
- Interactive Guides: Minerva offers an interactive guide feature that takes users to the starting webpage and highlights areas where they need to click.
- Video Tutorials: The tool creates video tutorials with auto-generated voice instructions, enhancing the learning experience.
- Customization: Minerva allows for the customization of guides, permitting users to create both private and public guides.
Minerva stands out with its interactive guide feature, which makes it extremely user-friendly. The ability to create video tutorials with voice instructions further enhances its appeal, making it a great choice for businesses looking to create engaging and comprehensive guides.
FlowShare is a guide builder designed to create detailed step-by-step guides as you perform tasks. It runs in the background, documenting every step and action taken in any software, then delivers a process manual that can be used for training purposes.
- Automatic Documentation: FlowShare automatically documents every action taken during a process.
- Customization: It allows for the customization of guides, including adding text, annotations, and custom branding.
- Sharing: FlowShare enables guide sharing via web links, making it easy to distribute instructions to those who need them.
FlowShare sets itself apart with its automatic documentation feature, which can save significant time and effort. The customization options ensure that guides meet specific needs, and the sharing feature enhances accessibility and distribution.
Frequently Asked Questions
What is a Step-by-Step Guide Builder?
A step-by-step guide builder is a tool that helps create detailed, easy-to-follow guides for various tasks. These tools are particularly useful in business settings for employee training, customer support, and more.
Are there free options available?
Yes, many guide builders offer free versions. However, these free versions may have limited features compared to paid plans.
Can I share my guides with others?
Absolutely! Most guide builders allow you to share your guides via web links, email, or by embedding them in your company's knowledge base or wiki.
Can I customize my guides?
Yes, most guide builders offer customization options. You can add text, annotations, images, and even your company's branding to your guides.
How do I choose the right guide builder for my needs?
When choosing a guide builder, consider your specific needs and goals. Look for a tool that offers the features you need, such as automation, customization, collaboration features, and integration with other tools and software. Also, consider the pricing and ensure it fits within your budget.
Automated step-by-step guide builders are a game-changer in today's fast-paced business environment. They streamline processes, enhance productivity, and promote effective communication within teams.
The seven tools discussed in this article are among the best in the market. So, whether you are looking to improve your employee training, customer support, or simply make your life a little easier, these tools have got you covered.
All Step-by-Step Guide Builders
UiPath Task Capture (prev. StepShot)