Productivity Tools

7 Best Task Management Apps in 2023 (Free & Paid)

By Alex • Updated June 24, 2023

Organizing your work or personal life can be a daunting task, especially when you have multiple tasks to juggle.

Fortunately, task management tools make it easier to organize, prioritize, and complete tasks efficiently.

This article explores the seven best task managers available in 2023, helping you select the right one to streamline your workflow and boost productivity.

Best Task Management Apps

1. Microsoft To Do
2. Trello
3. Asana
4. Todoist
5. Google Tasks
6. Apple Reminders
7. TickTick

What Makes a Great Task Manager

A top-notch task manager should offer a comprehensive feature set that caters to various needs. This includes:

• Task creation and assignment: Allows for the easy creation of tasks and their allocation to team members.
• Scheduling and reminders: Provides an integrated calendar for scheduling tasks and setting reminders.
• Prioritization: Enables tasks to be prioritized based on urgency or importance.
• Collaboration: Facilitates effective collaboration with features like shared tasks and comments.
• Ease of use: A user-friendly interface that's easy to navigate.
• Integration: Seamlessly integrates with other tools and platforms you already use.
• Mobile compatibility: Offers a mobile app version for task management on the go.
• Affordability: Provides a good balance of features and cost, including a free version or trial period.

Now, let's deep dive into our top picks for the best task managers in 2023.

1. Microsoft To Do

Microsoft To Do is a task management app that allows users to plan and manage their tasks effectively. It's a fully integrated, intuitive tool perfect for individuals and teams alike.

Available On: Web, iOS, Android

Key Features:

• Create and manage tasks, subtasks, and lists.
• Set due dates and reminders.
• Share lists and tasks with others for collaboration.
• Seamless integration with Outlook Tasks.

Our Take: Microsoft To Do is a robust and versatile tool. Its seamless integration with other Microsoft products makes it an excellent choice for those already using the Microsoft ecosystem.

2. Trello

Trello is a popular task management tool known for its visually appealing and intuitive Kanban boards. It's great for both personal use and collaboration within teams.

Available On: Web, iOS, Android

Key Features:

• Organize tasks into boards, lists, and cards.
• Collaborate in real-time with team members.
• Set due dates, add labels, and attach files to tasks.
• Integrate with various apps including Slack, Google Drive, and Dropbox.

Our Take: Trello's visually appealing interface and easy-to-use features make task management a breeze. Its Kanban boards are particularly useful for visualizing workflow and progress.

3. Asana

Asana is a comprehensive task and project management tool suitable for teams of all sizes. It offers a range of views including list, board, and timeline views.

Available On: Web, iOS, Android

Key Features:

• Create and assign tasks to team members.
• Set deadlines and priorities.
• Collaborate via comments and attachments.
• Integrate with several apps like Slack, Gmail, and Microsoft Teams.

Our Take: Asana's broad range of features and high level of customization make it a powerful tool for managing complex projects. Its ability to switch between different views is particularly useful for different work styles.

4. Todoist

Todoist is a minimalist task management app that focuses on simplicity. It's perfect for individuals looking for a straight-forward way to manage their tasks.

Available On: Web, iOS, Android

Key Features:

• Create tasks and subtasks.
• Set due dates and recurring deadlines.
• Prioritize tasks with color-coded priority levels.
• Collaborate on shared tasks.

Our Take: Todoist stands out for its simplicity and clean design. It offers just the right amount of features to keep users organized without overwhelming them.

5. Google Tasks

Google Tasks is a straightforward task management tool that seamlessly integrates with other Google services like Gmail and Google Calendar.

Available On: Web, iOS, Android

Key Features:

• Create tasks and subtasks.
• Assign due dates to tasks.
• View tasks alongside your Google Calendar.
• Create tasks directly from Gmail.

Our Take: If you're already a user of Google services, Google Tasks is a natural choice for managing your tasks. Its integration with Gmail and Google Calendar gives it an edge for Google users.

6. Apple Reminders

Apple Reminders is a simple yet powerful task manager that integrates seamlessly with the Apple ecosystem.

Available On: iOS, Mac

Key Features:

• Create reminders with due dates.
• Add locations to reminders.
• Share lists with others.
• Siri integration for creating tasks using voice commands.

Our Take: For Apple users, Reminders is a convenient tool that syncs across all Apple devices. Its Siri integration is a standout feature for hands-free task management.

7. TickTick

TickTick is a versatile task manager with a clean, intuitive interface. It offers a wide array of features including a built-in Pomodoro timer and habit tracker.

Available On: Web, iOS, Android

Key Features:

• Create tasks, subtasks, and checklists.
• Set priorities and deadlines.
• Collaborate on shared lists.
• Built-in calendar, Pomodoro timer, and habit tracker.

Our Take: TickTick goes beyond basic task management with its unique features like the Pomodoro timer and habit tracker. It's a great all-in-one tool for boosting productivity.

Frequently Asked Questions

Why should I use task management software? Task management software helps you organize and prioritize your tasks. It increases productivity by providing a clear overview of your tasks and their deadlines.

Can I use task management software for team collaboration? Yes, many task management tools offer features for team collaboration such as shared tasks, comments, and real-time updates.

Is there free task management software available? Yes, many task management tools offer free versions. These usually come with limitations but can still be highly useful for managing tasks.

Conclusion

In conclusion, the best task managers offer a blend of simplicity, robust features, and flexibility to cater to your specific needs. Whether you're an individual seeking to organize your personal tasks or a team aiming to streamline your projects, there's a task management app out there for you.

All Task Management Apps