7 Best Time Blocking Apps in 2023 (Free & Paid)

By Alex · Updated Jul 23, 2023

Struggling with an endless to-do list? A time blocking can help! It goes beyond a simple task manager by integrating with your calendar, prioritizing tasks, and giving you a clear overview of your day.

In this article, we explore the seven best time blocking apps that help you plan your day!

Best Time Blocking Apps

1. Sunsama
2. Reclaim
3. Morgen
4. Motion
5. Akiflow
6. Amie
7. SkedPal

What Makes a Great Time Blocking App?

There are a lot of different time blocking apps on the market, so how do you choose the right one for you? The best way to decide is to think about what features are important to you. Here are some things we considered:

• Integration with task managers and calendars
• Possibility to set recurring blocks
• Ability to automatically schedule tasks and routines

1. Sunsama

• Available on: Web, Windows, Mac, iPhone, Android
• Price: $20/month (or $16/month billed annually)
• User Ratings: 4.0 ★ (93+ ratings) on Product Hunt
• Advanced features: Guided planning, auto-scheduling, weekly planning

Our Take: Sunsama is an all-around good time blocking solution with a sleek interface and helpful guided planning workflows. If price is not an issue we recommend trying it out, but if you are price-conscious we recommend checking out one of the cheaper options below.

2. Reclaim

• Available on: Web
• Price: Free plan available (pro plan from $7.80/month)
• User Ratings: 4.9 ★ (65+ ratings) on Product Hunt
• Advanced Features: Smart 1:1 meetings, meeting buffers, auto color-coding

Our Take: Reclaim’s strong suit is the dynamic rescheduling of blocks (using a feature it calls flex time). However, managing and scheduling individual tasks is a bit more cumbersome compared to some of our other top picks.

3. Morgen

• Available on: Windows, Mac, Linux, iPhone, Android
• Price: Free plan available (personal plan from $6/month)
• User Ratings: 5.0 ★ (55+ ratings) on Product Hunt
• Advanced features: Availability sharing

Our Take: Morgen is an all-around great solution at a reasonable price. It checks almost all of the boxes of what we could ask for in a time blocking solution. While it has an overall pleasing UI, some of the detail screens are a little rough around the edges.

4. Motion

• Available on: Web, iPhone, Android
• Price: $34/month (or $19/month billed annually)
• User Ratings: 2.8 ★ (198+ ratings) on Product Hunt
• Advanced Features: Availability sharing, automated scheduling, focus time, flexible meetings

Our Take: Motion is one of the most popular time blocking apps today. It provides advanced automation for scheduling tasks. However, Motion is the app with the worst user ratings among all of our top picks with many reviewers complaining about the steep price and frequent bugs. We recommend trying one of the other top picks first.

5. Akiflow

• Available on: Web, Mac, Windows, iPhone, Android
• Price: $15/month (or $12.50/month billed annually)
• User Ratings: 4.8 ★ (146+ ratings) on Product Hunt
• Advanced Features: Availability sharing, command bar

Our Take: Akiflow’s biggest selling point compared to our other top picks is it’s incredible speed. Similar to Sunsama the subscription is on the pricier side.

6. Amie

• Available on: Mac, iPhone
• Price: Free plan available (professional plan from $10/month)
• User Ratings: 4.7 ★ (54+ ratings) on Product Hunt
• Advanced features: Scheduling links, team calendars

Our Take: Amie is the newest contender among our top picks. It’s a joy to use and comes with many of the important features we expect to see in a time blocking app. At the time of writing, Amie is still invite-only.

7. SkedPal

• Available on: Web, Windows, Mac, iPhone, Android
• Price: $15/month (or $10/month billed annually)
• User Ratings: n/a
• Advanced features: Automated scheduling

Our Take: SkedPal is one of the oldest time blocking apps on the market. It allows you to schedule your tasks fully automatically. However, the app has an outdated design and is not very user-friendly. We recommend checking out one of our other top picks first.

Frequently Asked Questions

How do time blocking apps work?

Time blocking apps work by allowing you to allocate specific time slots to tasks, projects, or activities in your day. This helps in prioritizing tasks and managing time effectively.

What are the benefits of using a time blocking app?

Using a time blocking app can increase your productivity, reduce stress, and help you maintain a better work-life balance. They also provide a visual representation of your day, making it easier to plan and manage your time.

Can time blocking apps integrate with other apps?

Yes, most time blocking apps can integrate with other productivity tools like Google Calendar, Outlook, Asana, Trello, and more. This allows for seamless task and calendar management across platforms.

Conclusion

In conclusion, the best daily planner app for you largely depends on your specific needs and preferences. Whether you're looking for an AI-powered assistant, a mindful planner, or a comprehensive task manager, there's a time blocking app out there that can cater to your time management needs. So, take your pick and start planning your day more efficiently!

All time blocking apps